Finance Assistant at Malaria Consortium, Kaduna

Are you a highly organized and detail-oriented finance professional ready to contribute to a critical public health initiative? Malaria Consortium, a leading non-profit dedicated to combating malaria and other communicable diseases, is seeking a Finance Assistant for a short-term assignment in Kaduna!

Malaria Consortium has been awarded a grant to expand the Safety and Antimicrobial Resistance Mass Administration of Azithromycin (SARMAAN II) project across five Nigerian states. This project involves the biannual administration of Azithromycin to children aged 0-59 months in high Under-5 mortality areas, including Kaduna State. With a new campaign phase underway, there is an urgent need for dedicated finance support.

About the Role: Finance Assistant

This is a critical, short-term three-week assignment focused on providing robust, hands-on finance support during the Mass Administration of Azithromycin (AZM MDA) campaign in Kaduna State. You will ensure the timely documentation and processing of payments related to training, logistics, and service delivery across 5 LGAs, while also meticulously documenting payments from 18 previously completed LGAs.

• Location: Kaduna
• Application Closing Date: August 7th, 2025; 5:00 PM (Applications reviewed on a rolling basis, early application is strongly encouraged).

Purpose of the Assignment:

The Finance Support Assistants will:

• Provide clerical and administrative finance support throughout the campaign period.
• Facilitate and track payments related to cascade training, MDA activities, and logistics.
• Ensure accuracy and completeness of financial documentation in accordance with donor and Malaria Consortium internal policies.

You will support payment and documentation activities for an estimated 5,000–6,000 campaign personnel in 5 LGAs and over 30 vendors per cluster.

Key Responsibilities:

Your role will involve a mix of daily, weekly, and operational tasks:

Daily Tasks:

• Review all transactions for completeness of documentation and required approvals.
• Prepare accurate payment schedules for AZM Campaign personnel, ensuring alignment with attendance records and databases.
• Prepare payment vouchers, ensuring proper cost classification and coding.
• Receive payment advice and attach it to relevant documents for proper filing.
• Collaborate with the Finance Officer on voucher raising and filing.
• Advise the Finance Officer on financial issues and flag concerns, proposing solutions.
• Maintain an Excel journal template for completed payments and share weekly.
• Safeguard organizational resources by thoroughly reviewing all payment requests in compliance with Malaria Consortium policies.
• Follow up on stock balance of financial forms and make timely requisitions.
• Support onsite logistics and distribution of training materials as needed.
• Attend and take finance-related notes during cascade training sessions.

Weekly Tasks:

• Follow up on pending documentation to ensure deliverables are met.
• Prepare and submit payment schedules for cascade trainings and MDAs by LGA.
• Review supporting documents before submission to the country office for archive.
• Maintain and update trackers for paid vs. pending claims.
• Track and receive invoices from suppliers/vendors and process payments.
• Assist with failed payment tracking and reconciliations.
• Generate weekly summary reports of all finance activities.

Operations and Other Tasks:

• Archive, scan, and file all finance documents adhering to MC standards.
• Maintain a tracker for all payment documents sent to/received from Abuja.
• Support audits by making required documents available.
• Assist in asset spot checks and physical verification exercises.

Expected Deliverables:

• Complete and verifiable payment schedules for all cascade trainings and MDA rounds.
• Scanned and filed documentation for each payment batch.
• Weekly activity tracker and finance support status reports.
• Monthly summary report.
• Final summary report at the end of the 8-week assignment.

Who They’re Looking For (Type of Personnel Required):

Malaria Consortium is seeking a Finance Assistant with:

• A graduate degree, preferably in Finance, Accounting, Business Administration, or any social science course.
• Computer literacy (intermediate level, particularly Excel and Word).
• Excellent numeracy, written, and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently in an organized manner within an integrated team.

Previous working experience with Malaria Consortium (MC) and in Seasonal Malaria Chemoprevention (SMC) are added advantages.

How to Apply:

If you are an interested and qualified candidate, passionate about contributing to public health goals, kindly apply early!

Click here to apply online

Note:

• Applicants who do not follow the specified application process will be disqualified.
• Only shortlisted candidates will be contacted.
• Applications will be reviewed on a rolling basis, and the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment.
• Hardcopy CVs will not be accepted; all applications should be sent through the provided link.

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